28/02/2025 às 12:29

Dial4Help 1.855.738.2891How to Reprint a W-2 in QuickBooks Desktop – Step-by-Step Guide

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If you need to reprint a W-2 in QuickBooks Desktop, whether for an employee who lost their original copy or for your records, the process is simple. QuickBooks allows you to reprint W-2 forms quickly from the Payroll Center. Follow the steps below to ensure accurate and hassle-free reprinting. If you need expert assistance, you can also call 1.855.738.2891 for support.

Steps to Reprint a W-2 in QuickBooks Desktop

Step 1: Open the Payroll Tax Forms & W-2s

Launch QuickBooks Desktop and go to the Employees menu.
Click on Payroll Center to access payroll-related tasks.
Navigate to the File Forms tab.
Select Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal and click Create Form.

Step 2: Choose the Employee and W-2 Form

Click All Employees or select a specific employee from the list.
Choose the correct Tax Year for the W-2 you need to reprint.
Click OK to generate the W-2 form for review.

Step 3: Print the W-2 Form

Once the W-2 form appears, review it for accuracy.
Click on Print to generate a copy.
If printing on pre-printed W-2 forms, ensure you have compatible W-2 forms that meet IRS standards.
If you need to print multiple W-2s, select the batch print option.

Step 4: Distribute and Store the W-2

Give the reprinted W-2 to the employee in a sealed envelope to protect sensitive information.
Retain a copy for your records in compliance with IRS regulations.

Need Help? Call QuickBooks Support at 1.855.738.2891

If you encounter any issues while reprinting W-2 forms in QuickBooks Desktop—such as missing payroll data, incorrect information, or printing errors—QuickBooks experts are available to assist you. Dial 1.855.738.2891 for real-time support to ensure smooth W-2 processing.

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